Penally Village

CYNGOR CYMUNED PENALUN PENALLY COMMUNITY COUNCIL


Minutes of Meeting Held at Penally Village Hall
at 7.15pm on Wednesday 11th November 2009

DRAFT

Present:
Cllr Mr D Thomas
Cllr Mrs V Robinson
Cllr Mr J Robinson
Cllr Mr S Paul
Cllr Mrs M Penn
Cllr Mrs J D'Arcy
Cllr Mrs A Richards
Cllr Mrs C Adams
County Cllr Mrs C Cavill
Mr J Everett, Clerk

Prior to the formal commencement of the meeting a one minute silence was held for Armistice Day.

1. Apologies for Absence
Cllr Mrs M Jenks

2. Welcome to Members & Visitors
Cllr Thomas welcomed everyone to the November meeting.

3. Acceptance of Minutes of Previous Meeting[s]
Amendment to the previous minutes of the 14th October 2009 – item 4[i] should have read 'but a
meeting was to be arranged' and 'not there was due to be one next week'.
Minutes accepted as a true record – proposed by Cllr Mrs Robinson, seconded by Cllr Richards.

4. Matters Arising
4[i] Handrail. C/Cllr Cavill reported that a church meeting had not yet been held but would be
shortly however the other handrail had been replaced.
Action – C/Cllr Cavill.
4[ii] Village Tidy. C/Cllr Cavill reported that she had spoken with Mr Codd. There had been a
number of areas seeking the services of a Village Warden and he had been dealing with them in
order of application. Penally was next in line to be dealt with. The Clerk would liaise with Mr
Codd.
Action – Clerk
4[iii] Leaning Trees. Cllr Thomas reported that he had been in contact with Grandiflora who
had quoted him the cost of two trees but were not able until next week to quote a price for
planting. He was also asking them to quote for staking the existing trees which were leaning.
It was agreed to go ahead with the planting and staking. He would report back at the next
meeting.
Action - Cllr Thomas
4[iv] Carol Concert. The Clerk reported that everything was in place except that he had been
unable to contact the Choir. Cllr D'Arcy said she understood that the Choir were attending but
she would confirm this.
4[v]Western Power. The putting up of the Christmas lights was in hand. There was discussion
on the purchase of additional LED lights both for the tree and also the Village Hall. The Clerk
would find out the cost and would order them after consulting with the Chairman.
Action – Clerk.

5. Planning Matters
[i] 09/0271/PA – Trefloyne Golf Club erection of lodges. The Council had been invited to
attend the planning meeting but as there was no objection did not attend.
The Clerk reported that he had, as requested at the last meeting, written to Pembrokeshire
County Council supporting the policy of inviting interested parties to the planning meetings.

6. Website
Cllr Mr Robinson reported that website was functioning well with the minutes and agendas
being placed on regularly. The minutes also included the full report from C/Cllr Cavill so it
was decided that there was no need to place them separately on the website. The pages would
be cross referenced instead.

7. Correspondence

[a] Pembrokeshire County Council.
[i] Carbon Reduction. The Clerk had received an acknowledgement of the Council's response
to the proposals which would be taken into consideration.
[ii] Parking Variation Order. This was a document which outlined the proposed new car
parking charges at Council owned car parks. C/Cllr Cavill had already responded. The Council
were also concerned that the proposed increases in the charges for the First Floor at the Tenby
Multi-storey Car Park. They felt that an additional charge other than the one pound for a whole
day was required for people only needing three or four hours. Likewise if the lower floor was
full anyone requiring a shorter time would be penalised. The Clerk would write to
Pembrokeshire County Council with these concerns.
Action – Clerk
[iii] South East Area Liaison Meeting. The next meeting was being held at 7pm on the 16th
December 2009 at Penally Village Hall.

The selection of the village Hall for this meeting raised the subject of car parking facilities at
the Village Hall. Parking within Penally was at a premium and it was clear that the Village Hall
would have a far greater use by many other organisations, from both within and without the
village, if better were parking available. Although parking was available at the railway station
this was still a long way for the disabled or older people. It was agreed that consideration be
given to providing parking for the Hall and as such the Clerk was to make contact with
representatives of the owners of the caravan park behind the Village Hall regarding the
possible purchase of a land for this purpose.
Action - Clerk

[b] Other
[i] Urdd Gobaith Cymru. Letter of thanks for donation.
[ii] Shelter Wales. Letter of thanks for donation.
[iii] Wales Air Ambulance. Certificate of thanks for donation.
[iv] Delegation of Planning Applications. This was a letter from PCNPA outlining their
planning process and in particular the delegation of decision making to officers. Just because
either the Council or anyone else objected [or supported] this did not prohibit the delegation of
the decision to an officer. If the objection, or letter of support, outlined the reasons of the
objection/support of the application and those reasons had a planning basis then this would
greatly enhance the likelihood of the decision going to a full meeting. Any future replies by the
Council should include such considerations.
[v] Pembrokeshire Sibling Group. Letter of thanks for donation.
[vi] Planning Service Guide. Two copies of this document had been received from the
PCNPA. The Chair had a copy and the other would be retained by the Clerk.
[vii] Community Panel Meeting. The minutes for this meeting were received from the
PCNPA . There was nothing directly affecting Penally.
[viii] Policing Plan 2010/2013 Consultation. The letter from Dyfed Powys Police asked the
for their views on what they would consider their top three priorities for the Penally
area for 20110/2011. After due consideration and discussion the following three areas were
agreed. 1] Anti-social Behaviour, 2] Vehicle Crime and 3] Accessibility to Police. The Clerk
would respond for the Council.
Action - Clerk
[ix] Local Government [Wales] Measure 2009. These were two linked documents concerning
the Local Authority's duties in respect of future planning, both short and long term, and how
it should be decided and measured. The Clerk was in the process of providing a summary for
the Council and would respond on their behalf.
Action – Clerk
[x] SLCC – membership pack for the Society.
[xi] Community Health Network. A letter from the Tenby Town Council Clerk apologising for
the fact that they had not notified the Community Council of the October meeting of the
Network and enclosing a copy of the minutes. The next meeting would be in January.
[xii] WAG. A copy of the proposed Guidance for Improvement for the Fire & Rescue
Services in Wales. Cllr Mr Robinson would, due to his previous work in this area for the
Council, look at the document and make any necessary response .
Action – Cllr Mr Robinson.
[xiii] Mid & West Wales Fire. A copy of the Annual Action Plan 2010 /11 and the
Improvement Plan 2009/10. Cllr Mr Robinson would again look at both.
Action – Cllr Mr Robinson
[xiv] PCC & PCNPA. Joint Planning & Affordable Housing Delivery Statement. This
document explains the two Authorities position on planning and provision of affordable
housing on new planning applications. There was a discussion on this and the Council stated
its determination to ensure that wherever possible it would seek to ensure the provision of
affordable housing within its area.
[xv] Dyfed Powys Police. A letter giving the dates of the Community Meetings in the next
month. The local meeting was at 7pm on Thursday 19th November 2009 at the Town Hall,
Milford Haven.
[c] Posters, Leaflets etc
[i] Heritage In Wales Winter 2009 edition.
[ii] PIPPA Post Issue 37.
[iii] The Clerk November 2009 edition.

8. Accounts & Finance

[a] Balance of Accounts
The Clerk gave the Council an update on the current finances. He also reminded them that the
precept for 2010/2011 would soon have to be set. A brief discussion took placed and the
Council decided to agenda the item for December for determination.
Action - Clerk

[b] Accounts for Payment
[i] Clerk's Salary – proposed by Cllr Mrs Robinson, seconded by Cllr D'Arcy.
[ii] Acorn Garden Services - grass cutting for October and November. Proposed by Cllr
Thomas, seconded by Cllr Penn.
[iii] Poppy Appeal. Payment for the wreaths and a small donation of £10. Proposed by Cllr
Penn, seconded by Cllr Paul.
[iv] C/Cllr Cavill. Payment for plants purchased for the War Memorial. Proposed Cllr Mrs
Robinson, seconded by Cllr D'Arcy.

[c] Requests for Funds
[i] Wales Air ambulance. This was a request to sell raffle tickets. It was Council policy not to
sell raffle tickets for other organisations. To be returned.
Action – Clerk
[ii] British Heart Foundation Cymru. Appeal for funds. £10 proposed by Cllr Mrs Robinson,
seconded by Cllr Paul.
[iii] NSPCC. Appeal for funds. £10 proposed by Cllr D'Arcy, seconded by Cllr Mrs
Robinson.
[iv] Blaenau Gwent CBC. Appeal re National Eisteddfod. £10 proposed by Cllr Mrs
Robinson. Seconded by Cllr Adams.

9. County Councillor's Report

Bus Stop. Officers had visited the proposed site of a hard standing bus stop opposite the bus
shelter nearest to Holloway Court. They have taken on the concerns [not objections] of a local
resident and are able accommodate these. The bus stop will be erected as funds become
available.
SE Area Forum. The next meeting of Community Councillors in this area will be held on
Wednesday, 16th December 2009 at Penally Village Hall.
Proposed New Car park Charges. The Council have received a consultation document
regarding the proposed new car parking charges. The only one to concern this area is the
Tenby Multi-Storey Car Park. As it is the residents of this ward who are most likely to use
this car park during the winter period. I have already made representations, asking for the less
daily charge to be retained on the upper floors and also to extend the short term facilities to
apply at least to the first floor.
On Going Problems. All the topics brought up at the last Community Council meeting have
been raised with the appropriate officers and are being dealt with including a few additional
items like pot holes.
Village Warden. I have spoken with the Area Maintenance Officer and he assures me that he
is dealing with requests for wardens in the order he receives them and Penally is next on the
list.

10. Matters for Further Consideration
There were no matters for further consideration.


11. Date of Next Meeting

The next meeting will be at 6pm on Wednesday 2nd December 2009 at the Village Hall.


12. Closure of Meeting

The Meeting closed at 8.55pm.