Penally Village

CYNGOR CYMUNED PENALUN PENALLY COMMUNITY COUNCIL


Minutes of Meeting Held at Penally Village Hall
at 6pm on Wednesday 2nd December 2009


Present:
Cllr Mr D Thomas
Cllr Mrs V Robinson
Cllr Mr J Robinson
Cllr Mr S Paul
Cllr Mrs M Penn
Cllr Mrs J D'Arcy
Cllr Mrs A Richards
County Cllr Mrs C Cavill
Mr J Everett, Clerk


1. Apologies for Absence

Cllr Mrs C Adams
Cllr Mrs M Jenks

2. Welcome to Members & Visitors

Cllr Thomas welcomed everyone to the December Meeting. Cllr Thomas read out a letter of thanks from Cllr Jenks thanking everyone for the flowers she had received.

3. Acceptance of Minutes of Previous Meeting[s]

Item 7[a][iii] should read 'if better parking was available' not 'if better were parking available'
Item 8[a] should read 'place' not 'placed' and 'in December' not 'for December
Item 9 'Bus Stop' should read 'to accommodate'

Minutes were accepted as a true record.

4. Matters Arising

Not on Agenda.

A brief discussion about the Carol Service on the 18th December took place. All arrangements were in hand. It was resolved that Councillor D'Arcy would print some posters for the event and C/Cllr Cavill would speak to Reverend John re attendance.
Action: Cllr D'Arcy & C/Cllr Cavill

On Agenda.

[i] Handrail. C/Cllr Cavill reported that there had not yet been a church meeting.

[ii] Village Tidy. The Clerk reported that he had not received any further information from PCC regarding the position of warden. As reported at the last meeting, Penally was the next warden's position to be dealt with.
Resolved: That the Clerk would contact PCC prior to the next meeting to ascertain the progress.
Action: Clerk

[iii] Leaning Trees. Cllr Thomas reported that Grandiflora had now been in contacted and had visited the village green. They were able to do the work required in both supporting the leaning trees and planting additional trees.
Resolved: To allow Grandiflora carry out the work as soon as possible.

[iv] Christmas Lights. The Clerk reported that he had researched the LED Xmas lighting and the range available was very wide. He had therefore not ordered any until he had further discussed the matter with the Council. After a brief discussion Cllr Mr Robinson agreed to further look at the available lighting and purchase it on behalf of the Council to ensure that they would be put up prior to the Christmas holidays. A limit of £200 was agreed.
Resolved: That Cllr Mr Robinson purchase the lights on behalf of the Council up to a limit of £200 and organise their fitting.
Action: Cllr Mr Robinson

[v] Parking Variation Order. The Clerk reported that he had sent the letter outlining the Council's views on this matter. See C/Cllr Cavill's report.

[vi] Village Hall Parking. The Clerk reported that he had sent the letter to the representatives of the owners of the land in question outlining the Council's position. He had not yet received a response.

[vii]Policing Plan. The clerk reported that he had returned the consultation document to Dyfed Powys Police.

5. Planning Matters

There were no matters for discussion.

6. Website

There were no matters for discussion.

7. Correspondence

[a] Pembrokeshire County Council.

[i] Pembrokeshire 50+ Central Forum. An invitation to attend a Christmas Tea on Friday 11th December. No one was available to attend.

[b] Other

[i] BDO. This was the report from the external auditors confirming that the audit had been completed and there were no matters requiring the issuing of separate additional reports. The Clerk, on approval and acceptance by the Council, would display the required notice on the Village notice Board.
Resolved: That the accounts be approved and accepted. The Clerk to arrange the display of the required public notice.
Action: Clerk

[ii] SLCC. This was notification of the bursaries available for training courses. The Clerk reported that there was a course for new or recently appointed Clerks which would be of great assistance to him in his work and would thereby benefit the Council. The cost of this course was £100 with a bursary of £50, thus reducing the cost to the Council to £50. The Clerk was prepared to undertake this course.
Resolved: That the Clerk apply for the course and the bursary.
Action: Clerk
[iii] PCNPA. The letter informed the Council of the temporary closure of the public footpath across the fields used by the Lydstep Point to Point on the 3rd January and 5th April 2010.
[iv] Bobath Wales. A letter of thanks for the donation from the Council.
[v] West Wales ECO. Announcing the formal launching of the People's Power Station Project on the 30th November. The Project had not direct effect on Penally and no member of the Council had been available to attend.
[vi] Eisteddfod. Letter of thanks for the donation from the Council.
[vii] NSPCC. Letter of thanks for the donation from the Council.
[viii] PCNPA. Informing the Council of the availability of Adopted Supplementary Planning Guidance to the Joint Unitary Development Plan on the Authorities website.
[ix] Shelter Wales. Notice of the availability of information packs.

[c] Posters, Leaflets etc

[i] Glasdon: Street Furniture Catalogue.
[ii] Play Wales: Play for wales Issue 30.
[iii] 2nd Life Products; Street Furniture Catalogue.

8. Accounts & Finance

[a] Balance of Accounts

As the Responsible Financial Officer, the Clerk gave the Council a full update on the current financial situation and a forecast to the end of the financial year.
[i] Precept. There was a discussion on the Council's financial requirements for 2010 – 2011. The consensus of opinion was that there was no requirement to increase the precept and that it should remain the same as the last year. There was further discussion on the need for the Council to have a business plan for the forthcoming year to ensure transparency in the Council's work. It was also agreed that the community should have an opportunity to contribute to this. This would be further discussed at the next meeting.
Resolved: That the precept for the financial year 2010/2011 be set at £10,000 and that on receipt of the documentation from Pembrokeshire CC the Clerk submit the appropriate request.
Action: Clerk

[b] Accounts for Payment

The Responsible Financial Officer submitted the following accounts for payment: -

[i] BDO – payment for external audit.
[ii] Clerk's Monthly Salary & Expenses.
[iii] Viking Direct – Stationery & Toner for printer.
[iv] SLCC – payment for Clerk's Training Course.
[v] Father Christmas – charitable donation for the services of Father Christmas for the Carol Service.
[vi] Grandiflora – payment for trees and services.
[vii] Penally Village Hall Management Committee – Charges for hire of Hall September/October/November
[Viii} Judith Williams, PAVS – printing of November Crows News.
Resolved: That authority was given for payment of the above accounts.

[c] Requests for Funds

[i] Samaritans. Request for donation.
Resolved: That a donation be made in accordance with the Council's rules.

9. County Councillor's Report

Car Parking. C/Cllr Cavill had made earlier representations to the Director of Transportation and the Environment concerning the proposed new winter charges in the Tenby multi-storey car park because it was the residents of the Penally ward who mainly use the car park in the winter. It was proposed that there be one all day charge of £1 on the upper floors and she requested that a shorter time tariff should also be included. This had not been included in the Director's report to Cabinet so she again contacted him and as a result a charge of 50pence for four hours has been included.

Flooding. She had been asked questions concerning the solutions to seasonal flooding on various roads, ie Trefloyne Lane and the A4139 towards Lydstep. There is money allocated this financial year to investigate the feasibility at the bottom of Gumfreston Hill.


10. Matters for Further Consideration

[i] Cllr Penn raised the state of the footpath north of the Church. The Community Council are responsible but at the moment there is no Warden. In the interim C/Cllr Cavill said she would speak with Mr Codd of PCC re this problem.
Action: C/Cllr Cavill
[ii] Cllr D'Arcy raised the blockage of the drains in Middlewalls Lane due to leaves etc. C/Cllr Cavill said she would again speak with Mr Codd.
Action: C/Cllr Cavill

11. Date of Next Meeting

The next meeting will be at 7.15pm on Wednesday 13th January 2010.

12. Closure of Meeting

Meeting closed at 7pm.