Penally Village

CYNGOR CYMUNED PENALUN


PENALLY COMMUNITY COUNCIL

Minutes of Meeting Held at Penally Village Hall
Wednesday 10th June 2009



Present:
Cllr Mr D Thomas
Cllr Mrs V Robinson
Cllr Mr J Robinson
Cllr Mr S Paul
Cllr Mrs M Penn
Cllr Mrs J D'Arcy
Cllr Mrs A Richards
County Cllr Mrs C Cavill
Mr J Everett, Clerk

Pre Agenda Item

Cllr Thomas welcomed Major Inglis of Penally Training Camp, who then gave a report to the Council. Major Inglis apologised on behalf of Ms L Payne (Annual Leave) and the new Commander Colonel P Hollins [Annual Leave].
The command structure of the three local camps, Penally, Manobier and Castlemartin was altering. The three camps had worked together under an overall commander but they were now to work independently of each other under the auspices of Sennybridge. This change in the command structure would not affect the day to day running of the camp or the village.
Over 38,000 had used the camp for training in the last twelve months, 5,000 up on last year. Penally continues to house many of the users of the other two training areas. Most of those using the facility use it for pre-deployment training but there has been an increasing number using the camp for post-operational wind-down.
The range has been used 60 to 70 times this year which is no change on previous years. Penally is still the only range to be used at weekends but unlike the others it does not allow nighttime firing. The times of firing can be found on the camp website or by telephoning the guardroom at the camp.
The aesthetic look of the range continues to be of importance. Work has been carried out on the range with £25,000 spent on tidal flaps to help prevent flooding, which is working well, and reed cutting is taking place. Conservation is very important and any work is carried out in conjunction with the National Park.
C/Cllr Cavill asked about the state of the WWI trenches. Major Inglis said that filming was taking place at the weekend and there was hope of attracting funding to help with work. Health and Safety Regs prevents certain work being carried out. Aerial views and stills were also being taken.
Major Inglis stated that he was working on a history of the camp and gathering as much information as he could from many sources. He would be including as much as possible on the Camp's website, there would be National Trust style information boards on the ranges and a colour brochure available at the camp. He agreed to put up a display at the Village Hall 25th Anniversary Celebration in the Autumn.
Cllr Mr Robinson asked about the weekend firing. Major Inglis stated that this was very popular amongst groups such as the TA's who can often only train at weekends and it is offset by no night firing.
Cllr Thomas thanked Major Inglis for his report.

1. Apologies for Absence

Cllr Mrs Adams
Cllr Mrs Jenks

2. Welcome to Members & Visitors
Cllr Thomas welcomed all the members to the June meeting.

3. Acceptance of Minutes of Previous Meeting[s]

Wednesday 13th May 2009

C/Cllr Cavill asked about the telephone at Penally Camp. She had understood that it was to be
removed. The Clerk stated that his reading of the correspondence from Pembs CC was that the
cash facility was being removed and only telephone cards or debit/credit cards would be
accepted. He stated that he would check the letter and confirm it with PCC. He would also
confirm the status of the telephone at Strawberry Lane.
ACTION – Clerk

Minutes proposed as a true record by Cllr D'Arcy, seconded by Cllr Richards. All agreed.

Tuesday 2nd June 2009

Minutes proposed as a true record by Cllr D'Arcy, seconded by Cllr Mrs Robinson. All agreed.

4. Matters Arising

[a] Crown Inn – Affordable Housing. C/Cllr Cavill reported that she had made enquiries
regarding affordable housing and it was not dependent on the number of dwellings being
built but on the size of the area being developed. The Crown Inn site was under the size
whereby affordable housing would have to be considered. Cllr Thomas was interested in
the Pembs CC policy in that if a large site was split up into smaller sites or developed
piecemeal then how would this affect the provision of affordable housing. C/Cllr Cavill
stated she would make further enquiries.
ACTION – C/Cllr Cavill

[b] Mid & West Wales Fire Authority Plan. The Clerk had now received the plan and had
forwarded it to Cllr Mr Robinson for his attention. Cllr Mr Robinson will report in due
course. Agenda for July.
ACTION – Cllr Mr Robinson/Clerk

[c] Village Benches. This was ongoing. The clerk was making enquiries re the repair of the
two benches. It was agreed to look at a further bench at the Paddock.
ACTION – Clerk

[d] Handrail, Village Green. C/Cllr Cavill stated that the Access Officer had looked at the
site and agreed that it was very steep. He is going to make recommendations as to possible
solutions and the Council can then make a decision on the best way forward. It was agreed
that whatever solution was agreed upon it was vital that the character of the green was not
destroyed. C/Cllr Cavill will produce the report on receipt.
ACTION – C/Cllr Cavill

[e] Village Warden. The letter of resignation from the Warden given at the June 2nd
meeting was produced for those not present at that meeting. The best way for the
Council to proceed in the future in respect of the work carried out by the Warden was
discussed. Cllr Thomas stated that he had approached Acorn, who currently have the grass
cutting contract about the looking after of the two flower beds at either end of Penally, the
clearing of paths and also litter picking. Acorn had agreed to put in a tender for this work
after receiving a schedule of what was required. It was agreed that if the tender was
acceptable then this could be trialled for the year.
ACTION - Cllr Thomas, Cllr Mr Robinson & Clerk
In respect of the War Memorial it was agreed to ask local nurseries for their assistance
and to obtain tenders for planting this area. Cllrs Thomas & Penn agreed to make those
enquiries. It was agreed to allow them to decide on what was required and to make the
necessary arrangements.
ACTION - Cllrs Thomas & Penn
C/Cllr Cavill reported that the Pembs CC were currently rescheduling litter collections and
litter bins etc would be emptied more frequently. Cllr Mr Robinson stated that we needed
to know the new schedules as soon as possible so that we could produce the schedule for
Acorn.
ACTION - C/Cllr Cavill
C/Cllr Cavill stated that the litter bin outside the Crown Inn needed to be re-sited.
It was agreed to further consider where to re-site general discussion on rubbish collection
ensued. It was agreed to agenda this for the next meeting.
ACTION - Clerk
Cllr Thomas stated that there was a tree, alongside the wall on the green, which
had low branches which prevented grass cutting etc. The Pembs CC Tree Officer needed
to be contacted regarded the pruning of this tree.
ACTION – Clerk
[f] Chain of Office. The Clerk has been researching the dates for the Chairs of the Council
and would obtain a costing as soon as possible.
ACTION – Clerk

5. Planning Matters

[i] NP/09/102 – Goat Cottage, the Ridgeway, Penally.
Grant of permission for extension
[ii] Planning Inspectorate, WAG – Site at Penhoyle Farm, Trefloyne Lane, Penally.
Notice received from the Inspectorate that it had dismissed the appeal made by
GTR Fry in respect of the refusal by Pembs CC to grant planning permission.

6. Website

Cllr Mr Robinson reported that the minutes and agendas were now available on the website.
The Clerk stated that he would publish the minutes in a draft form as soon as they were
prepared. The Village newsletter was also available on the website.

7. Correspondence

[a] Pembrokeshire County Council.

No correspondence received.


[b] Other

[i] Society of Local Council Clerks – informing the council of a course on Cemetery
Management on the 10th June in Swansea. It had been decided that there was no
requirement for anyone to attend.
[ii] Society of Local Council Clerks – informing the Council and Clerk of the AGM of the
West Wales Branch on 30th May in Carmarthen. The Clerk had not been available to
attend.
[iii]Welsh Assembly Government – a consultation paper on the proposed changes to the
Account & Audit [Wales] Regs 2005. The Clerk would examine the paper and report
anything of note to the Council.
ACTION – Clerk
[iv] Mr B Letton – letter of resignation. This matter was dealt with at the special meeting
on 2nd June.
[v] Dyfed Powys Police – a letter of thanks for the donation to the Bobby Scheme.
[vi] PCNPA – Amendments to the PCNPA Deposit Plan. The Clerk had read the papers
and there was nothing of note in them affecting Penally.
[vii] Allianz – This was the new insurance policy for the Council,
[viii] One Voice Wales – a letter thanking the Council for returning to its membership
and asking for a nomination of a councillor to represent it at its quarterly meetings.
There could be two representatives but only one vote was allowed. After a brief
discussion Cllr Mr Robinson was nominated.
[ix] Pembrokeshire Coastal Forum – an invitation to their 'Secret Diary of a Mackerel'
on the 4th July. No representative would be sent. There was also a reminder of the
rescheduled AGM on the 29th June. No representative was available on that date.
[x] Carmarthenshire Association of Voluntary Services – requesting information or
articles regarding child's play for a newsletter.

[c] Posters, Leaflets etc

[i] PAVS – Volunteer Bulletin Spring/Summer 2009
[ii] Glasdon – Glasdon Products Catalogue
[iii] Shelter Cymru – poster of their summer events.

8. Accounts & Finance

[a] Balance of Accounts
The Clerk produced the figures for the month. The Clerk informed the Council that there
was still problems with correspondence from the bank and a number of other issues
which he will take up with the Bank.

[b] Accounts for Payment
[i] Clerk – payment for May and the quarterly utilities. Proposed by Cllr D'Arcy, seconded
by Cllr Mrs Robinson.
[ii] Warden – payment for May. Proposed by Cllr D'Arcy, seconded by Cllr Mrs Robinson.
[iii] Acorn Garden Services – payment for May. Proposed by Cllr D'Arcy, seconded by Cllr
Mrs Robinson.

[c] Requests for Funds
[i] Withybush Hospital Radio – Agreed to allot the normal amount. Proposed by Cllr
Mrs Robinson, seconded by Cllr Richards.

9. County Councillor's Report

Planning for Crown Inn.
This was dealt with at item 4[a].

Litter Picking & Litter Bins.
The Area Maintenance team are in the process of producing new schedules for emptying
litter bin in the area. They are reducing the operator's rounds so that litter bins can be
emptied more frequently. The schedules for litter picking are also being looked at. They
aim to pick up litter through the villages once a month but will take into consideration any
areas with real problems.
The litter bin outside the Crown Inn needs to be re-sited. This was discussed earlier.

Path on the Village Green.
The Access Officer Officer has visited and taken photographs. There is no easy solution
to the steepness of the path and he is considering what suggestions he can make.

10. Matters for Further Consideration

[i] Rock Villa
Cllr Thomas read an e-mail received from the new owners stating their intentions for the
property. It was to be used as a home by the family and the renovation work was being
carried out sympathetically with the existing styles and surrounds.
[ii] War Memorial
Discussed at 4[e] above.
[iii] Hospital Networking.
Cllr Mrs Robinson stated that she had made contact with people who had been at the
first meeting with her but progress it appears is very slow. She will keep the Council
updated.
[iv] Gas Company & Village Green
C/Cllr Cavill asked if we had bee consulted regarding the digging up of the village
green to lay pipes. The Council had received nothing but the Clerk would make
enquiries.
ACTION - Clerk

11. Date of Next Meeting

7.15pm Wednesday 8th July 2009

12. Closure of Meeting

Meeting ended at 8.35pm.